Learn Microsoft Excel Training from the Best Tutors
Affordable fees 1-1 or Group class Flexible Timings Verified Tutors Search in
What is the use of Data validation commond. can you demonstare the example in common life?
Asked by Anil Kumar Last Modified
Answer 
Data validation is an important function available in Excel. It basically prevents any wrong input entry from the end of data entry operator or user. Most frequently used restrictions are as follows :
1) Enter the input data only through selection from a predetermined drop down list. This ensures zero spelling mistakes while entering.
2) Restrics data entry within a specified range of values (Say not below 10 or not more than 20). So, the said input data field rejects any input value entry which is not falling within that predefind data range.
3) Ensures Input data entry within specified dates or within a specified time period. So, the input data field acceps only the date entered which is falling in between the specified dates previously determined by the user (say within 01/01/18 to 30/09/18)
4) It ensures text data entry within a specified number of characters (Say upto 25 characters or letters).
Error message or warning messages can be displayed for any wrong input entry in data validated fields. It immensely helps the management to minimise error at the input data entry level while the volume of entry is huge and requires large number of persons to accomplish the job.
I have tried to explain the basic features of Data Validation and its usage, however handling some practical problems will bring more clarity about the concept.
read less
Awesh Bhornya
Certified Microsoft Office Specialist (Excel 2016) and Corporate Trainer with 10 yrs experience
Data validation is a very useful option while creating your spreadsheet or data model. It enables you to keep a check and avoid any wrong or unwanted entries right at the input level. To give you an example - during my consulting with a NGO the employees would enter names of the same hospital in different ways and with different spellings which became a hindrance to create reports and get the right idea of the operations of the NGO. In order to fix the problem I used List validation so as to make sure the user did not enter any wrong spelling and only those hospitals on the master list could be entered as an input
read less
Rajesh Pathak
Advanced Excel Corporate Trainer with 11+ years experience in corporate world in different domains.
Most common feature of data validation is 'list' which helps to create drop-down listing of texts or numbers. We can use this drop-down list separately or with functions and formulas. Data validation is also used to create restrictions on cell ranges for users to avoid erroneous entries.
I have a full course on data validation on my website www.specialskills.in
read lessView 3 more Answers
Related Questions
How many days it will take to complete advance excel course?
Is learning Tally good or is learning Advanced Excel and Python good? Which one will be better for getting a job? What would be the general cost of learning Tally, Advanced Excel and Python? Which are the best tutors or institutes near to Kudlu Gate and Electronic City?
Now ask question in any of the 1000+ Categories, and get Answers from Tutors and Trainers on UrbanPro.com
Ask a QuestionRelated Lessons
Recommended Articles
Why Should you Learn Microsoft Office
Microsoft Office is a very popular tool amongst students and C-Suite. Today, approximately 1.2 billion people across 140 countries use the office programme. It is used at home, schools and offices on a daily basis for organizing, handling and presenting data and information. Microsoft Office Suite offers programs that can...
Read full article >
Make a Career as a BPO Professional
Business Process outsourcing (BPO) services can be considered as a kind of outsourcing which involves subletting of specific functions associated with any business to a third party service provider. BPO is usually administered as a cost-saving procedure for functions which an organization needs but does not rely upon to...
Read full article >
Why Should you Become an IT Consultant
Information technology consultancy or Information technology consulting is a specialized field in which one can set their focus on providing advisory services to business firms on finding ways to use innovations in information technology to further their business and meet the objectives of the business. Not only does...
Read full article >
8 Hottest IT Careers of 2014!
Whether it was the Internet Era of 90s or the Big Data Era of today, Information Technology (IT) has given birth to several lucrative career options for many. Though there will not be a “significant" increase in demand for IT professionals in 2014 as compared to 2013, a “steady” demand for IT professionals is rest assured...
Read full article >
Looking for Microsoft Excel Training classes?
Learn from the Best Tutors on UrbanPro
Are you a Tutor or Training Institute?
Join UrbanPro Today to find students near youThe best tutors for Microsoft Excel Training Classes are on UrbanPro
The best Tutors for Microsoft Excel Training Classes are on UrbanPro
7
